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PAIA Compliance
• Accounting Records
• Statutory Employee Records
• Other Employee Information
• Agreements and Contracts
• Taxation
• Insurance
• Information Technology
• Movable Property
• Communication
The request procedures:
The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed.
The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right.
If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body.
The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request.
After the head of the private body has made a decision on the request, the requester will be notified in the required form.
If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any additional resources and time that has exceeded the reasonable prescribed hours to search and prepare the record requested for disclosure.
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The OFT Group contracts the OConnell Trading & Investment Management Company to maintain its affairs with regard to all its subsidiaries in compliance with the Information Manual for the Promotion of Access to Information Act
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Contact details
Information Officer: Geoff O'Connell
Telephone: +27-41-586-1400
Company Secretary: Sam Taylor
Information Officer: Geoff O'Connell
Telephone: +27-41-586-1400
Company Secretary: Sam Taylor
Telephone: +27-41-586-1400
Physical Address:
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Sentratek House
Sentratek House
24 Lansdowne Place
Central
Port Elizabeth, South Africa
6000
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Postal Address:
PO Box 886
Central
6001
PO Box 886
Central
6001
Telephone: +27-41-586 1400
Fax : +27-41-586 1400
Fax : +27-41-586 1400
Website: www.otim.co.za
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Section 10 : Guide on how to use the Act
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The Guide will, according to the South African Human Rights Commission (SAHRC), be available for inspection at the offices of the SAHRC. Please direct any queries to:
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The South African Human Rights Commission:
PAIA Unit
The Research and Documentation Department
Private Bag 2700
Houghton
2041
PAIA Unit
The Research and Documentation Department
Private Bag 2700
Houghton
2041
Telephone: +27 11 484-8300
Fax: +27 11 484-7146
Fax: +27 11 484-7146
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Records available in terms of any other legislation:
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Basic Conditions of Employment Act
Companies Act
Employment Equity Act
Income Tax Act
Insolvency Act
Labour Relations Act
Regional Services Council Act
Skills Development Act
Skills Development Levies Act
Unemployment Contributions Act
Unemployment Insurance Act
Value Added Tax Act
i. Information readily available
Companies Act
Employment Equity Act
Income Tax Act
Insolvency Act
Labour Relations Act
Regional Services Council Act
Skills Development Act
Skills Development Levies Act
Unemployment Contributions Act
Unemployment Insurance Act
Value Added Tax Act
i. Information readily available
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The Company holds the following information that is available without a person having to request access in terms of the Act:
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ii. Records that may be requested:
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The Company also holds the following information:
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• Statutory company information
- Annual financial statements: Annual accounts
- Annual financial statements: Auditor's report
- Annual financial statements: Directors' reports
- Books of account regarding information required by the Companies Act
- Certificate of Change of Name
- Certificate of Incorporation
- Certificate to Commence Business
- Director's attendance register
- Index of members
- Memorandum and Articles of Association
- Minute book, CM25 and CM26, as well as resolutions passed at general/class meetings
- Proxy forms
- Register of directors and certain officers
- Register of members
- Supporting schedules to books of account and ancillary books of account
• Accounting Records
- Books of account, including journals and ledgers
- Delivery notes, orders, invoices, statements, receipts, vouchers and bills of exchange
- Petty Cash Registers
- Updated Cash and financial MIS
• Statutory Employee Records
- Date of birth of each employee
- Employee's names, personal details and occupations
- Industrial training records
- IRP5 / IT3 certificates for employees
- Salary and wages register
- Full Staff records (For 24 months after date of employment ceases)
• Other Employee Information
- Code of conduct of staff and management
- Employee contracts
- Aids workplace policy
- Maternity leave policy
- Staff Profit participation and Incentive policy
- Subsistence and Travel Policy
- Study assistance schemes
• Agreements and Contracts
- Agreements with contractors and suppliers
- Agreements with customers
- Agreements with government agencies
- Agreements with Technology Partners
- Agreements with Stakeholders and Shareholders
• Taxation
- Copies of all Income Tax Returns and other tax returns and documents
• Insurance
- All relevant claim records
- Details of insurance coverage’s, limits and insurers
- Insurance policies
• Information Technology
- Agreements and Audits
- Data recovery policies
- Hardware Registers
- Internal systems support and programming/development
- Software packages
- Telephone exchange equipment
- Telephone lines, leased lines and data lines
• Movable Property
- Detailed asset register
• Communication
- General correspondence regarding management of companies
The request procedures:
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Form of request:
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The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned.
The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed.
The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right.
If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body.
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Fees:
Fees:
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A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request.
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The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee.
The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee.
After the head of the private body has made a decision on the request, the requester will be notified in the required form.
If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any additional resources and time that has exceeded the reasonable prescribed hours to search and prepare the record requested for disclosure.
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Other information as may be prescribed
The Minister of Justice and Constitutional Development has not made any regulations in this regard.
Availability of the manual
Please contact Geoff O’Connell at +27-41-586-1400 for access to any of the information as displayed above.
The Minister of Justice and Constitutional Development has not made any regulations in this regard.
Availability of the manual
Please contact Geoff O’Connell at +27-41-586-1400 for access to any of the information as displayed above.
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